The user guide is a document designed to instruct the readers on how to assemble and use the products. This booklet may contain 10 to 200 pages according to the product. User guides may be provided even to the body lotion, ovens, bus body building, etc. more complex products can be easily understood with the help of a User guide. manymanuals are available but the user guide correctly guides us mainly in the installation and its procedures. It also provides a brief tutorial for the initial steps to understand the concept clearly without any confusion.
Style of a User Guide
Nowadays User guide is displayed online for easy access. Its core is the writing style. This style includes a heading, lists, notices, highlighting, tables and graphics.
Headings are supplied to each content to highlight the matters. It helps in finding the solution for particular problems. The separate heading is fixed for different plans, figures and designs.
Bulletins and numbers are used to list out the information for quick access.
Special notes are given at the end of each heading to explain the warnings, cautions and to mention some specific points
Standard designs are used. Sometimes to achieve the task standard designs are split and given instructions and designs step by step for quick understanding. It is pointed out by using the numbers.
Graphs perform the working model and position of the products before and after using it.
Tables provide statistical information and it is easily derived by using the form of the table. Whenever references are needed tables are very effective in use.
Important codes and words are highlighted by using capitals, italics, alternate font, size and so on by using the word art.
Components of User Guides
Components of the user guides are Front and back covers, Title Page, Edition Notice, Trademarks, Disclaimers, Warranties, License agreements, safety notices, preface, Appendices, Glossary, Index and Reader- Comment form.
It is a step by step directions to assemble and use the product in an effective manner. It is vertically numbered to identify easily.
Precautionary information like warning cautions and even danger notices are also included in the user guides. It represents the liability of the manufacturers.
This part contains many references to prove that they have used the proper way and the necessary settings, descriptions, variables, parameters and flags.
About the product
The user guide provides a detailed description of the product and its review.
Technical information is also explained in the physical and chemical reactions of the operations.
Internal Documents include Initial planning, Documentation Proposal, Documentation Plan, prototype and specifications, Template and style catalog and Multiple review drafts.
Tips to write the User guide
- Best practice principles
- Good information and Design
- Aspects of human Perception, Cognition and Psychology
- Present instructions in a step by step
- Avoid marketing Waffle
- Startup with one page write up
- Avoid the formal textbook look
- Use a clear font
- Use a single language
- Organize information hierarchically
- Denote importance with color shading and contrast
- Avoid unnecessary cross-referencing
- Clear display of the help-line number
- Use a keyword
- Use color coding to aid navigation
- Avoid lengthy paragraphs
- Avoid creating dead – ends
- Provide a section for their own notes.